10 KM Chaleur
Mandate: BLAST has been approached to organize volunteers for the 2010 National Bank 10 km run for the Chaleur Runners Club (Club Coureurs Chaleurs). By providing volunteers to help with the set up of the race and working during the day of the race, the CRC agrees to donate money to BLAST for their assistance. There are several ways that BLAST can raise funds for the run which in turn will be returned to BLAST.
Committee Members: Rachel Boudreau, Pierre Giroux, Caroline Villeneuve, Susan Stever, Sylvie Wood
People Invited to Participate: All A, AA, AAA swimmers and their parents. This event is a huge responsibility so we ask that younger swimmers be supervised by their parents at all times and able to fulfill their commitment to help. One day, A swimmers may be AA, and AA swimmers may become AAA. This event will be fun for everybody and increases team spirit.
Guidelines: People committing to volunteer for the event need to show up at their scheduled time and remain there for their scheduled time and task unless there are unforeseen circumstances. A lot of time and energy will be put into recruiting and scheduling volunteers. Good communication is important.
Ways to Raise Funds:
A) Sponsor donations – Donation letters will be distributed to parents to be distributed to various local merchants, businesses, banks, etc…These letters will be closely tracked to ensure companies are not being asked more than once for the same cause. We urge parents who have distributed letters to follow up on their requests by giving a follow-up phone call to know of their intentions and to pick up donations when necessary to donate or not and to explain the cause. – Pierre, Sylvie and Sue will be responsible for the distribution and tracking of letters and donations. – 50% of total donations earned will be distributed per swim family based on the size of the donation.
Example: Bill Smith has 2 swimmers named Fred and Joe. His wife is not participating.
Bill gives out 3 donation letters to companies. Company X gives $100, Company Y gives $1000, Company Z gives $20. Total donated because of Bill = $1120
BLAST gets 48% $537.60
Committee gets 2% $ 22.40
Bill gets 50% as payback $560.00
B) Working as a volunteer at the run – we will attempt to have other BBQs, 50/50 draws and many other ideas are welcome – Again, normally funds are divided by family but because so many parents are required to volunteer as well, it will be divided by participant per hour of volunteering. Rachel will track hours of participation.
Example: Bill Smith has 2 swimmers named Fred and Joe. His wife is not participating.
At the 10 km run, Chaleur Runners Club earns another $2000
There are 50 swimmers and parents that participate for 6 hours each. Bill, Fred and Joe all stay for 6 hours each.
48% of $2000 goes to BLAST $960
2% of $2000 goes to the committee $ 40
50% of $2000 goes to participants $1000
$1000 divided by 50 participants = $20 for Bill, $20 for Fred, $20 for Joe
Payback Structure:
As with any fundraising activity, payback can be used in the following ways:
-To reduce the current year’s $225 fundraising fee (postdated cheque from the beginning of the year)
-Towards the following year’s meet fees
For the CRC run fundraiser only, the above payback structure will occur
-48% of all funds raised go to BLAST
-2% will go to the 5 members of the committee organizing the run as payback (normally there is a payback to anyone spearheading a fundraiser) – with the level of commitment required for this fundraiser, a slightly different structure will occur
-50% of profits will be divided as payback according to the guidelines stated above.
-The committee reserves the right to change the payback guidelines in the event of unforeseen circumstances.
While this all sounds complicated, bottom line is, the more you participate, the more profit the team makes to help support activities for your swimmers and the lower your
fundraising fee and the following year’s swim fees are.
Thanks for participating.